THIS AGREEMENT is made on [Date of Use]
BETWEEN
(1)("Supplier"); Cockerel Software Limited is incorporated in England and Wales with company number 03505184. Our registered office is located at 1st Floor, Citygate, St. James' Boulevard, Newcastle upon Tyne, Tyne & Wear, NE1 4JE;
("Customer");
incorporated and registered in England and Wales with company number
whose registered office is at:
(A)The Supplier has developed and operates certain web-based services for the creation and completion of legal forms which it makes available to customers via the internet with the provision of certain software applications and platforms to Customers.
(B)The Customer wishes to use the Supplier's Service in its business operations.
IT IS AGREED THAT
1.1 The definitions and rules of interpretation in this clause apply in this Agreement.
"Agreement" |
comprises and incorporates the terms in a) these Standard Terms of Business; b) the Proposal; and c) Terms of Use. |
"Affiliate" |
where applicable, any subsidiary or holding company of the Customer or other subsidiary of such holding company and any affiliate of the Customer which operates under substantially similar branding in the legal market to the Customer.
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"Annual Subscription". |
has the meaning given in the Proposal and clause 13.2.2. |
"Authorised Users" |
those employees, Members, agents, clients, customers and independent contractors of the Customer and/or where applicable, any Affiliates of the Customer who are authorised by the Customer to use the Services and the Documentation in accordance with this Agreement. |
"Bespoke Form" |
a form created by or licensed to the Customer and provided by the Customer to the Supplier which, at the Customer’s request, the Supplier stores and makes available for the Customer’s exclusive use on the Platform |
"Best Industry Practice" |
the standards which fall within the upper quartile in the Customer’s business sector using standards, practices, methods and procedures conforming to the law and exercising that degree of skill and care, diligence, prudence and foresight which would reasonably and ordinarily be expected from a comparable business operating within the same business sector under the same or similar circumstances.
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"Business Day" |
a day other than a Saturday, Sunday or public holiday in England when banks in London are open for business. |
"Change of Control" |
shall be as defined in section 1124 of the Corporation Tax Act 2010, and the expression change of control shall be construed accordingly. |
"Confidential Information" |
all confidential information (however recorded or preserved) disclosed by a Party to the other Party as including: (a) any information that would be regarded as confidential by a reasonable business person relating to: (i)the business, affairs, customers, clients, suppliers, plans, intentions or market opportunities of the disclosing party; (ii)the operations, processes, product information, know-how or trade secrets of the disclosing party; or (b) as identified as Confidential Information in clause 10.5 or clause 10.6 and in the case of the Customer shall include such confidential information of an Affiliate where applicable. |
"Customer Data" |
the data (including any Personal Data) inputted by the Customer, Authorised Users, or the Supplier on the Customer's behalf for the purpose of using the Services or facilitating the Customer's use of the Services. |
"Data Protection Legislation" |
the UK Data Protection Legislation and any other European Union legislation relating to Personal Data and all other legislation and regulatory requirements in force from time to time which apply to a party relating to the use of personal data (including, without limitation, the privacy of electronic communications). |
"Data Transfer Agreement" |
means as applicable: (a) the UK approved International Data Transfer Agreement in respect of Restricted Transfers; (b) the standard contractual clauses approved by the European Commission for the transfer of Personal Data to third countries as amended, varied, supplemented or substituted from time to time; (c) the International Data Transfer Addendum; and (d) the standard contractual clauses adopted by the UK Government as updated, replaced, consolidated and/or amended from time to time, for transfers of Personal Data from Controllers or Processors in the UK to Controllers or Processors in Restricted Countries. |
"Disbursements" |
additional charges incurred when preparing and submitting the Forms to the relevant Regulatory Body (including but not limited to Land Registry fees, Companies House, HMRC fees, The Law Society fees, Net LawMan fees, Court fees, text messaging fees and digital signature fees) as set out in Schedule 1, Schedule 6 and the Proposal. |
"Documentation" |
the documents (including but not limited to the Proposal) made available to the Customer by the Supplier online via SDLT.co.uk and/or FormEvo.co.uk or such other web address notified by the Supplier to the Customer from time to time which sets out a description of the Services and the user instructions for the Services. |
"Effective Date" |
the date of this Agreement. |
"Excluded Third Party” |
third parties engaged in the process of completing a Finalised Form including but not limited to: i) all providers of Qualified Electronic Signatures (QES) such as ii) SMS telecommunications providers such as SMS Works; and iii) all other third-party organisation(s) to, from or through which a Form is transmitted which does not operate within the Supplier’s Platform. |
"Fees" |
the fees payable by the Customer (and where applicable any Affiliate) to the Supplier for use of the Services together with any Disbursements payable to the Supplier, as set out in the Proposal and Schedule 1. |
"Finalised" |
the process by which a Form has been completed and/or transmitted electronically by an Authorised User on the Platform to the relevant Regulatory Body. |
"Form" |
the legal forms (including any Bespoke Form) provided by the Supplier as part of the Services. |
"FormEvo"
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the FormEvo services provided by the Supplier and made available to the Customer. |
"Host" |
a third-party service provider which holds the Supplier’s Platform on its server, and makes the Platform available to users on behalf of the Supplier. |
"Initial Annual Term" |
has the meaning given in clause 13.2.2. |
"Initial Quarter" |
has the meaning given in clause 13.2.1. |
"Interface Information" |
certain interface information owned and provided by the Supplier to the Customer, its Affiliates or an Interface Third Party (or all of them) relating to the Software as is required for the Supplier to provide the Services to the Customer under this Agreement. |
"Interface Terms" |
the terms set out in Schedule 5. |
"Interface Third Party" |
a third party which the Customer or its Affiliates, engages, has engaged or will engage (including any prospective third parties) to support the Customer’s use of the Services. |
"Internet Connectivity Speed" |
a connection to the Internet capable of consistently supporting 2 Mbps upload and 2 Mbps download speeds as measured by the Internet Connectivity Speed testing service at www.speedtest.net. |
"Maintenance" |
any errors corrections, updates and upgrades that the Supplier may provide or perform with respect to the Services, whether during Planned Downtime or Unplanned Downtime under this Agreement. |
"Members" |
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"Offline Forms" |
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"Planned Downtime" |
planned Maintenance carried out to the Services in accordance with clause 3.2(a). |
"Platform" |
the Supplier’s infrastructure and cloud computing platform and operating system on which the Services and Software are made available to the Customer, as further described in the Documentation. |
"Proposal" |
the document (and any subsequent revised Proposal(s) agreed between the parties during the Subscription Term) forming part of the Documentation prepared by the Supplier and agreed with the Customer which set out the key terms and which are incorporated into this Agreement. |
"Quarterly Subscription" |
has the meaning given in the Proposal and clause 13.2.1. |
"Registration Process" |
the process you instigate upon forming this legally binding Agreement with the Supplier in order to use the Services as set out in the Proposal. |
"Regulatory Body” |
any government department, body, agency or authority, professional association (including but not limited to The Law Society of England and Wales), Welsh Revenue Authority, Ministry of Justice or civil Court under the jurisdiction of England and Wales. |
"Renewal Period" |
has the meaning given in clause 13.2. |
"Services" |
the services provided by the Supplier to the Customer under this Agreement via the Platform or any other website notified to the Customer by the Supplier from time to time, as more particularly described in the Documentation. |
"Software" |
the online software programs and applications licensed to the Customer and provided by the Supplier on the Platform as part of the Services. |
"Service Levels" |
the Supplier's service levels as specified in the Supplier’s Information Security Management Systems Policy. |
"Subscription Term" |
has the meaning given in clause 13.4. |
"Supplier Policies" |
the Supplier's business policies listed in Schedule 2, as amended by notification to the Customer from time to time. |
"Supported Internet Browser" |
the most up-to-date version of the browser application running on the most up-to-date version of the computer operating system used by the Customer and its Affiliates or such other browser application and computer operating system consistent with Best Industry Practice. |
"Third Party Product" |
Software in object code form, database, service or content including documentation, updates, enhancements and interfaces (if any) owned and provided by an entity other than the Supplier. |
"Trial Period" |
a trial period commencing on the Effective Date, granted by the Supplier to the Customer which, unless otherwise agreed in writing, shall be for one (1) calendar month. |
"UK Business Hours" |
8.00 am to 6.00 pm local UK time, each Business Day.
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"UK Data Protection Legislation" |
all applicable data protection and privacy legislation in force from time to time in the UK including the UK GDPR; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.
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“UK GDPR” |
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"Unplanned Downtime" |
unplanned Maintenance carried out to the Services in accordance with clause 3.2(b) which causes failings in the performance of the Services which is of sufficient severity to prevent such Maintenance being scheduled as Planned Downtime. |
"Virus" |
any thing or device (including any software, code, file or programme) which may: a) prevent, impair, lock or otherwise adversely affect the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; b) prevent, impair, lock or otherwise adversely affect access to or the operation of any programme or data, including the reliability of any programme or data (whether by re-arranging, altering or erasing the programme or data in whole or part or otherwise); or c) adversely affect the user experience, including worms, trojan horses, viruses, malicious code or logic bomb and other similar things or devices. |
1.2Clause, schedule and paragraph headings shall not affect the interpretation of this Agreement.
1.3A person includes an individual, corporate or unincorporated body (whether or not having separate legal personality), public sector body or trust, and that person's legal and personal representatives, successors or permitted assigns.
1.9A reference to writing or written includes email but not faxes.
2 Registration and Use OF THE SERVICES
2.1In order to use the Services, the Customer must complete the Registration Process.
2.2Subject to clauses 2.1 and 9.1, the Customer may use the Services in accordance with
this Agreement.
2.3Subject to the restrictions set out in this clause 2 and the other terms and conditions of this Agreement, the Supplier hereby grants to the Customer and where applicable any Affiliates a non-exclusive, non-transferable right, without the right to grant sublicences, to permit the Authorised Users to use the Services and the Documentation during the Subscription Term of this Agreement solely for the Customer's business operations.
2.4The Customer shall engage with Interface Third Parties on the Interface Terms or on such terms that have an effect equivalent to the Interface Terms prior to any delivery, download or distribution of any Services and such Interface Terms (or equivalent terms as the case may be) shall be incorporated into Customer’s terms of engagement with Interface Third Party.
2.5In relation to the Authorised Users, the Customer acknowledges and undertakes that:
2.5.1it is the sole responsibility of the Customer to manage its Authorised Users by appointing one or more Customer administrator(s) to ensure that it maintains and keeps updated the appropriate number of Authorised Users as agreed between the parties at the Effective Date and the Supplier shall bear no responsibility to notify the Customer where such Authorised Users exceed the number agreed and as set out in the Proposal and Schedule 1;
2.5.2to the extent that the Customer’s Authorised Users exceed the maximum number purchased from the Supplier, the Customer accepts that the Fees (including any applicable Disbursements) charged by the Supplier will be increased to reflect the additional number of Authorised Users in accordance with clause 8, the Proposal and Schedule 1.
2.5.3it will not allow or suffer any user subscription to be used by more than one individual Authorised User unless it has been reassigned in its entirety to another individual Authorised User, in which case the prior Authorised User shall no longer have any right to access or use the Services and/or Documentation;
2.5.4each Authorised User shall keep a secure password for their use of the Services and Documentation and that each Authorised User shall keep their password confidential;
2.5.5it shall permit the Supplier to monitor use of the Software and conduct audits of the Software to ensure that the activity of Authorised Users complies with this Agreement and Supplier Policies. All monitoring and audits shall be conducted at the Supplier's expense, and shall be exercised in such a manner as not to substantially interfere with the Customer's normal conduct of business;
2.5.6if any of the audits referred to in clause 2.5.5 reveal that any password has been provided to any individual who is not an Authorised User, then without prejudice to the Supplier's other rights, the Customer shall promptly disable such passwords and the Supplier shall not issue any new passwords to any such individual; and
2.5.7if any of the audits referred to in clause 2.5.5 reveal that the Customer has underpaid Fees (including any applicable Disbursements) to the Supplier, then without prejudice to the Supplier’s other rights, the Supplier will charge and the Customer shall pay to the Supplier an amount equal to such underpayment as calculated in accordance with clause 8.3 and the prices set out in the Proposal.
2.6.1is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
2.6.2facilitates illegal activity;
2.6.3depicts sexually explicit images;
2.6.4promotes unlawful violence;
2.6.6is otherwise illegal or causes damage or injury to any person or property; and the
Supplier reserves the right, without liability or prejudice to its other rights to the
Customer, to disable or limit the Customer's access to or use of the Services or remove
without notice any material that it reasonably considers to breach the provisions
of this clause.
2.7The Customer shall not, and procure that its Authorised Users shall not, (except as permitted by any applicable law which is incapable of exclusion by agreement between the parties and except to the extent expressly permitted under this Agreement):
2.7.2attempt to de-compile, reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Software; or
- access all or any part of the Services and Documentation in order to build a product or service which competes with the Services and/or the Documentation; or
3 Services
3.2The Supplier shall use commercially reasonable endeavours to make the Services available 99.5% of UK Business Hours except for:
- The Planned Downtime which the Supplier shall use reasonable endeavours to carry out outside UK Business Hours and shall give the Customer at least 48 hours’ notice in advance and in writing; and
- Unplanned Downtime which the Supplier will endeavour to perform outside UK Business Hours if reasonably practicable, provided that the Supplier has used reasonable endeavours to give the Customer at least 30 hours’ notice in advance and in writing providing always that where such Unplanned Downtime is required to prevent the Services from being materially impacted, such Unplanned Downtime as is required by the Supplier will proceed without delay and no advance notice shall be provided to the Customer who shall be informed as soon as reasonably practicable.
3.3Supplier will, as part of the Services provide the Customer with the Supplier's standard customer support services during UK Business Hours in accordance with the Supplier's Service Levels in effect at the time that the Services are provided. The Supplier may amend the Service Levels in its sole and reasonable discretion from time to time provided that it does not materially impact the level of support provided to the Customer. The Customer accepts that the Supplier may be required to amend Service Levels in response to reduced performance in services provided by Regulated Bodies and Excluded Third Parties which may materially impact the Service Levels. The Customer acknowledges and accepts that it is not entitled to receive support (including legal advice) relating to the completion and population of any Form. The Customer further acknowledges that the Supplier’s customer support services shall be limited to technical issues arising out of the Customer’s use of the Services.
3.4The Supplier shall use its reasonable endeavours to consider all and any reasonable requests for enhancements to the Services (for which the Supplier may charge) but shall be under no obligation to acknowledge or implement such requests. Fees and payment for enhancements to the Services will be provided on a time and materials basis and paid as set out in Schedule 1 of this Agreement.
4.1Both parties will comply with all applicable requirements of the Data Protection Legislation. This clause 4 is in addition to, and does not relieve, remove or replace, a party's obligations or rights under the Data Protection Legislation.
4.2The parties acknowledge that:
4.2.1if the Supplier processes any personal data (as defined in Article 4 of the UK GDPR) received from the Customer (“Personal Data”) on the Customer's behalf when
performing its obligations under this Agreement, the Customer is the controller, and the Supplier is the processor for the purposes of the Data Protection Legislation;
4.2.2Schedule 3 sets out the scope, nature and purpose of processing by the Supplier, the duration of the processing and the types of Personal Data and categories of data subject;
4.2.3the Personal Data may be transferred and accessed outside the United Kingdom
and/or the EEA to the extent that the Customer requires the Services to be provided to any Authorised Users who are located outside such territories in order that the Supplier may carry out the Services and its obligations under this Agreement.
4.3Without prejudice to the generality of clause 4.2, the Customer will ensure that it has all necessary appropriate consents and notices in place to enable lawful transfer of the Personal Data to the Supplier for the duration and purposes of this Agreement so that the Supplier may lawfully use, process and transfer the Personal Data in accordance with this Agreement on the Customer's behalf.
4.4Without prejudice to the generality of clause 4.2, the Supplier shall, in relation to any Personal Data processed in connection with the performance by the Supplier of its obligations under this Agreement:
4.4.1process that Personal Data only on the documented written instructions of the Customer unless the Supplier is required by the laws of any member of the European Union or laws of the European Union applicable to the Supplier and/or Domestic UK Law (where Domestic UK Law means the UK Data Protection Legislation and any other law that applies in the UK) to process such Personal Data (Applicable Laws) (and in such a case the Supplier shall inform the Customer of that legal requirement before , unless Applicable Law prevents it doing so on important grounds of public interest). The Supplier shall immediately inform the Customer if any instruction relating to the infringes or may infringe any ;
4.4.2not transfer any Personal Data outside of the European Economic Area and the United Kingdom unless the following conditions are fulfilled:
(a)the Customer or the Supplier has provided appropriate safeguards in relation to the transfer;
(b)the data subject has enforceable rights and effective legal remedies;
(c)the Supplier complies with its obligations under the Data Protection Legislation by:
(i)processing Personal Data in a territory defined by the UK Information Commissioner’s Office (ICO) as a territory with an adequate level of protection to any Personal Data that is transferred; or
(ii)participating in a valid cross-border transfer mechanism including where appropriate the use of a Data Transfer Agreement; or
(iii)otherwise complying with the Data Protection Legislation as required by Article 49 of the UK GDPR.
and the Supplier complies with reasonable written instructions notified to it in advance by the Customer with respect to the processing of the Personal Data.
4.4.3ensure that all personnel who have access to and/or process Personal Data are obliged to keep the Personal Data confidential and not to disclose Personal Data to third parties unless the Customer or this Agreement specifically authorises the disclosure, or as required by law;
4.4.4taking into account the nature of the processing carried out by the Supplier and the information available to the Supplier, reasonably assist the Customer in responding to any request from a data subject and in ensuring compliance with its obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators. To the extent that such reasonable assistance is required as a direct result of the Supplier’s failure to comply with its obligations under this Agreement, the Supplier shall bear the cost of providing such reasonable assistance to the Customer in accordance with this clause 4.4.4;
4.4.5notify the Customer without undue delay (and in any event not later than 48 hours) on becoming aware of a Personal Data breach (as defined in Article 4 of the UK GDPR), providing as a minimum all information set out at Article 33(3) of the UK GDPR;
4.4.6at the written direction of the Customer, provide copies of or give access to all or part of the Customer’s Personal Data requested or delete or return Personal Data and copies thereof to the Customer on termination of the Agreement unless required by Applicable Law to store the Personal data; and
4.4.7maintain complete and accurate records and information to demonstrate its compliance with this clause 4 and allow for audits as the Customer reasonably requests on ten (10) Business Days’ notice, such requests to be limited to one audit in each 12-month period and do not unreasonably disrupt the Supplier or delay the provision of the Services by the Supplier to the Customer. For the avoidance of doubt the Customer may on reasonable notice carry out an audit of the Supplier’s systems and records where such audit is requested by UK Information Commissioner’s Office (ICO) or as a result of a verified Personal Data breach notified by the Supplier in relation to the Customer Data.
4.5Each party shall ensure that it has in place appropriate technical and organisational measures, to protect against unauthorised or unlawful processing of the Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, pseudonymising and encrypting Personal Data, ensuring confidentiality, integrity, availability and resilience of its systems and services, ensuring that availability of and access to Personal Data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by it).
4.6The Customer consents to the Supplier appointing those third-party processors of Personal Data (“Subprocessors”) of Personal Data under this Agreement as set out in Schedule 3. The Supplier confirms that it has entered or (as the case may be) will enter with the Subprocessors into a written agreement that reflects requirements of the Data Protection Legislation. Subject to clause 4.7, the Supplier shall inform the Customer with at least thirty (30) days’ notice of any intended changes concerning the addition or replacement of the Subprocessors, thereby giving the Customer the opportunity to object to any changes. If the Customer objects to such changes it shall notify the Supplier within fourteen (14) days of notification by the Supplier of the intended change setting out the basis on which it objects to the Supplier’s reasonable satisfaction that the Customer’s objection is due to an actual or likely breach of the Data Protection Legislation.
4.7The Supplier may forego its obligation to notify the Customer of its intention to appoint a Subprocessor in accordance with the timescales set out in the preceding clause where such Subprocessor appointment is necessary to ensure the Supplier’s IT infrastructure is maintained and supported in order to deliver the Services and perform its obligations under this Agreement. For the avoidance of doubt, the Supplier shall not engage a Subprocessor outside the EEA and/or UK in relation to Hosting the Services without the prior written consent of the Customer. Where the Supplier proceeds to appoint a Subprocessor to which the Customer reasonably objects in accordance with clause 4.6, the Customer’s sole remedy shall be its right to terminate this Agreement on giving to the Supplier fourteen (14) days’ prior written notice, in which case neither party shall have any liability to the other except that rights and liabilities accrued prior to such termination shall continue to subsist.
4.8If any Personal Data between the Customer and the Supplier requires execution of a Data Transfer Agreement in order to comply with the Data Protection Legislation, the parties will complete and execute such Data Transfer Agreement as is necessary and take all other actions required to legitimise the transfer.
4.9The Customer acknowledges and accepts that the Supplier has the right to use the Customer Data to develop and provide new and existing functionality and services (including statistical analysis, benchmarking and forecasting services) provided that any Customer Data used in such a way shall be displayed at an aggregated level only and will not be capable of being linked back to the Customer or any living individual.
5.1.1third parties (including but not limited to Regulatory Bodies and Excluded Third Parties) via third-party websites; and
5.1.2third parties in respect of Third Party Products,
and that it does so solely at its own risk. The Supplier makes no representation, warranty or commitment and shall have no liability or obligation whatsoever in relation to the content or use of, transfer of Customer Data to, or correspondence with, any such third-party website or in respect of any Third Party Product, or any transactions completed or any contract entered into by the Customer, with any such third party or in respect of such Third Party Product. Any contract entered into, and any transaction completed via any third-party website or by engaging any Third-Party Product is between the Customer and the relevant third party, and not the Supplier. The Supplier recommends that the Customer refers to the relevant terms and conditions and privacy policy prior to using the relevant third-party website and/or in respect of any Third-Party Product. The Supplier does not endorse or approve any third-party website or Third-Party Product nor the content of any third-party website made available via the Services.
5.2The Customer acknowledges that where it or its Authorised Users remove, extract copy or otherwise transmit a Form (including where applicable any Customer Data) outside of the Platform, it does so at its own risk. The Supplier shall have no liability or obligation whatsoever for the content or use of, transfer or transmission of a Form (including where applicable any Customer Data) to, or correspondence with the Customer, Authorised User or other third-party.
5.3The Customer acknowledges that it is responsible for ensuring that Finalised Forms and /or Offline Forms are submitted to Regulatory Bodies in good time and in compliance with timescales imposed by Regulatory Bodies, applicable laws and/or regulations. The Supplier shall have no liability or obligation for any Finalised Forms and/or Offline Forms which are designated by a Regulatory Body to be incomplete, pending or rejected, or in relation to missed deadlines and/or timescales imposed by Regulatory Bodies or under applicable laws and regulations where any such missed deadline or timescale is the result of Regulatory Body or third-party service unavailability howsoever caused.
6.3.1does not warrant that the Customer's use of the Services will be uninterrupted or error-free;
6.7The Supplier shall follow its archiving procedures for Customer Data as set out in its Back-Up Policy at Schedule 2 or such website address as may be notified to the Customer from time to time, as such document may be amended by the Supplier in its sole discretion from time to time. In the event of any loss or damage to Customer Data within the Software, the Customer's sole and exclusive remedy against the Supplier shall be for the Supplier to use reasonable commercial endeavours to restore the lost or damaged Customer Data from the latest back-up of such Customer Data maintained by the Supplier in accordance with the archiving procedure described in its Back-Up Policy, such liability to be limited as set out in clause 12.3.2. The Supplier shall not be responsible for any loss, destruction, alteration or disclosure of Customer Data caused by any third party (except those third parties sub-contracted by the Supplier to perform services related to Customer Data maintenance and back-up for which it shall remain fully liable).
7.1The Customer shall, and will procure that its Affiliates shall:
7.1.1provide the Supplier with:
a) all necessary co-operation in relation to this Agreement; and
b) all necessary access to such information as may be required by the Supplier; in order to provide the Services, including but not limited to Customer Data, security access information and configuration services;
- obtain and shall maintain all necessary licences, consents, and permissions necessary for the Supplier, its contractors and agents to perform their obligations under this Agreement, including without limitation the Services;
- ensure that its network and systems comply with the relevant specifications provided by the Supplier from time to time and that any third-party suppliers engaged by the Customer to provide case management systems, practice management systems and/or record management systems do not interfere with or compromise the integrity or security of the Software and/or Services.
8.1No Fees shall be payable in respect of any Trial Period. The Customer shall, and shall procure that its Affiliates shall pay the Fees and any Disbursements to the Supplier for the Services in respect of the Subscription Term in accordance with this clause 8, the Proposal and Schedule 1.
8.2A valid, original, accurate and complete approved Direct Debit Mandate acceptable to the Supplier and any other relevant valid, up-to-date and complete contact and billing details as reasonably required by the Supplier shall be provided to the Supplier by:
8.2.1the Customer, no later than seven (7) days prior to the Effective Date; and
8.2.2any Affiliate of the Customer, no later than fourteen (14) days prior to the date on which the Supplier is expected to commence provision of the Services to that Affiliate.
8.3Upon receipt of the Customer’s (and any applicable Affiliate) approved Direct Debit Mandate to the Supplier in accordance with clause 8.2, the Supplier shall set up a credit account for billing the Customer (and any applicable Affiliate) in respect of the Services, together with any Disbursement and the Supplier shall invoice the Customer (and any applicable Affiliate):
(b)approximately seven (7) days after the date of such invoice raised in accordance with this clause 8.3, the Supplier shall debit from the Customer’s (and any applicable Affiliate’s) bank account the amount detailed on such invoice.
8.5All amounts, Fees and Disbursements stated or referred to in this Agreement:
8.5.1shall be payable in pounds sterling;
8.5.2are, subject to clause 12.3.2, non-cancellable and non-refundable (including any Fees and Disbursements which are discounted by the Supplier); and
8.7To the extent that the Customer does not accept the proposed increase in Fees notified to the Customer pursuant to clause 8.6, the Customer may within ten (10) Business Days of the date when such notice of increase was provided by the Supplier, terminate this Agreement with immediate effect.
9.2Notwithstanding the generality of clause 9.1, the Supplier acknowledges that the Customer and/or its licensors own all intellectual property rights in relation to any Bespoke Forms that the Customer requests the Supplier stores on the Platform for the exclusive use by the Customer and the Customer confirms and agrees that it has all the rights, permission and consents necessary to permit the Supplier to make available such Bespoke Forms on the Platform.
10.1.1is or becomes publicly known other than through any act or omission of the receiving party;
10.1.2was in the other party's lawful possession before the disclosure; or